Travel expenses for DTP training

As an Open-Oxford-Cambridge AHRC DTP award holder you may reclaim travel expenses incurred as a result of attending DTP training events, e.g. Cohort Days organised as part of the DTP's foundations training. 

Key points

  • The DTP expects you to use the best value for money method of travel, e.g. the X5 bus, which travels between all three universities;
  • You are expected to take any DTP-organised transport option where it is available to you, e.g. a coach from your home institution, unless you seek permission in advance to travel independently;
  • You cannot claim expenses for travelling to an event held at your home university;
  • Expenses will only be covered by the DTP if attendance is registered at the event for which costs are being claimed.
  • Please notify us if you intend to submit a claim for travel expenses. Please write to enquiries@oocdtp.ac.uk detailing your name, institution, details of the event and the expected/actual travel cost you will be requesting.

Claiming travel expenses

All claims must be submitted to your home institution and should follow your university's procedures for expenses. Please submit expense claims promptly, and reference 'OOC DTP CDF' on your expense claim form, as well as the name, date and location of the training. Institution-specific guidance on how to claim expenses is given below.

OU students can request their faculty or school to book travel and accommodation on their behalf.

If you have already made your own travel arrangements, please submit your expenses and receipts for reimbursement via the SAP Concur system.

 

Key points
  • credit card slips are not considered sufficient evidence of an expense
  • if it's just mileage then no receipts are required

Please submit a claim via the University of Oxford’s e-expenses website.

You will need to select the Department: ‘(E0) Humanities Division Department’ and the Cost Type: ‘(PJ) Project’, and then the relevant Cost Code. The Source of Funds is: (00000) * Default. Please contact training@oocdtp.ac.uk for advice on which cost code to use for your claim.

 

 

Once you have notified the DTP that you intend to submit a claim for travel expenses, please email the receipts and Confirmation of Expenses Form, including details of the event, to ahrc.and.esrc.dtp.funding@admin.cam.ac.uk. This will be checked against a list of approved claimants supplied by the DTP.